Instructions for Site Administrators

Review/Update Your Institution’s Profile

1. Go to the IANA Web site at www.nursingalliance.org.
2. Click on the “My Info” tab.
3. Login IANA by entering your e-mail address and password.
4. Click on “Institution Setup” in the toolbar just under the “My Info” tab.
5. Select your institution’s name from the drop-down menu in the “Institutions” line.
6. The current information we have for your institution should populate in the categories. Change or add any information needed.
7. Click on “Update Your Institution Profile” at the bottom of the page.
8. It is important to review the profile periodically just to make sure everything is correct.  This information is used to help with networking among IANA users.

Add a New Entry for Your School into the Database

1. Login to the IANA site.
2. Click on “Enter Data” tab at the top.
3. Click on the category in which you want to add an entry or data.  
4. In most categories, you will need to again click on the subcategory/subsection in which the information you want to add belongs.
5. Type in the information you wish to include about the activity or program.  You can include as much or as little information as you would like or in which the university is comfortable.
6. If you do not have any information for a particular category in the database, skip to the next category.  Do not enter “none at this time,” “not applicable” or any similar text as it will cause inaccurate information when the search function is used.
7. When finished entering information for that category, click on the “Add/Update Database” button on the right-hand side.
8. Entry has now been added to the database.
9. Continue these steps for each entry you wish to add.  You can select different categories and subcategories in the toolbars just beneath the tabs on the right-hand side of the screen.

Delete One of Your School’s Entries

1. Login to the IANA site.
2. Click on “Enter Data” tab at the top.
3. Click on the category that includes the entry you wish to delete.
4. In most categories, you will then need to again click on the subcategory/subsection in which the entry you wish to delete is located.
5. Scroll down on the next page until you see the section titled “Previously entered.”  Find the entry you wish to delete and click on the “Remove” button on the right-hand side.
6. Entry has now been deleted.
7. Continue these steps for each entry you wish to delete.

Search for Your School’s Entries

1. Visit www.nursingalliance.org. (There is no need to login just to do a search.)
2. Click on the “Search Data” tab at the top of the page.
3. Enter your university’s name in the “Search Keywords” box toward the right side of the page.
4. All entries that were made into the IANA database at least the day before should be included.  The search feature is updated nightly in the USA and any new entries will be included in the search capability the next day.
5. Click on the school name in any of the search results listings to get more information and contact information about the entry.

Update One of Your School’s Entries

1. Login to the IANA site.
2. Click on “Enter Data” tab at the top.
3. Click on the category that includes the entry you wish to update or edit.
4. In most categories, you will then need to again click on the subcategory/subsection in which the entry you wish to update/edit is located.
5. Scroll down on the next page until you see the section titled “Previously entered.”  Find the entry you wish to update/edit and type in any additions or make any changes to the text currently in the text box.
6. Click on the “Update” button on the right-hand side.
7. Entry has now been updated.
8. Continue these steps for each entry you wish to update/edit.

Give Another Faculty Member Access to School’s IANA Listing for Inputting Data

1. Login to the IANA site.
2. Click on ”MyInfo” Tab.
3. Click on “Institution Setup” on toolbar directly beneath the “MyInfo” tab.
4. Select your institution’s name in the drop-down menu in the “Institutions” line.
5. Change the e-mail address in the “Access Requests sent to this Email Address” line to your own e-mail address.
6. Make any other updates needed to your institution’s profile.
7. Click “Update Your Institution Profile” button at the very bottom of the page.
8. Ask the faculty member to go to www.nursingalliance.org and go through the steps to establish an account.
9. Once the faculty member has done this, you should receive an e-mail that looks like this:

   Dear Site Administrator:
   IMPORTANT
   A representative from your organization needs your approval to establish an account on the International Academic Nursing Alliance (IANA) web site.

   To approve or deny this request for access, please go to http://www.nursingalliance.org/Portal/main.aspx?PageID=2035.

   If you have received this message in error, please contact us at customerservice@nursingalliance.org.

   IANA, a not-for-profit subsidiary of the Honor Society of Nursing, Sigma Theta Tau International, is provided as a service to you through Nursing Knowledge International.

   (university name will be here)_da4ad0e2-7618-4431-94e6-30395fd87364

10. When you receive this e-mail, click on the link in the line beginning “To approve or deny…” This link should take you to the login page for IANA.
11. Login to IANA.
12. Choose your institution’s name from the drop-down menu in the “Institutions” line.
13. Click on the faculty member’s hyperlinked name in the “Members Requesting Access” section.
14. Click the “active” radio button on the right-hand side of the web page in the “Account Status” section.
15. In the “Site Administrator” section, you can mark Yes or No depending on the level of security you wish to give that particular faculty members.  If you leave it as “No,” the person will be considered a “faculty” member.  Faculty members have the following abilities in the IANA system:
    a. Add/update data for Faculty Opportunities
    b. Add/update data for Student Opportunities
    c. Add/update Curriculum information
    d. Add/update data for Research
    e. Add/update data for EBN Experience
    
    If you choose “Yes,” the person will be a Site Administrator and have the following abilities in the IANA system:
    f. Update the Institution’s Profile
    g. Add/update any of the entered data
    h. Grant faculty members the ability to be enter data
    i. Update faculty member profile data
    You can have as many faculty members and site administrators as you wish.
    
16. Click “Update Faculty Profile” at the bottom of the page.